Assistant, Technical (Workshop)

Job Description

Job Purpose

Maintain efficient methods of filing and document management systems by computerized inventory and retrieval systems. Analyse structures and contents of documents and develop records classification and retention schedules to facilitate filing and retrieval operation, provide necessary technical support to site document control staff to implement efficient document control and records management systems and procedures.

Job Specific Accountabilities (Part 1)

Coordination and Support

File, maintain and retrieve documents implementing integrated electronic database management workflow system (EDMS) and computerized filling and retrieval system for safe record keeping and availability.
Visit various project sites to provide necessary support to Document Control staff to ensure all document control functions are well acquainted with our systems, standards and procedures.
Arrange for disposal of documents, which are declared to be no longer operationally required by the Company in line with approved procedures and in coordination with RMS.
Maintain inventory of inactive / closed-out documents, encode and dispatch for archiving and retrieve as and when needed for efficient document keeping.
Participate in the development and maintain procedures for computerized records management systems for timely and easy retrieval of required documents.